- Get some agreement on venue.
- The District Commissioner resigns, so as Deputy, you're now responsible for organising the camp
- Make a proposal, with some costings and put out to the Groups
- Based on feedback, amend proposal.
- Book the campsite and pay deposit, book lots of activities
- Apply for some funding to help with the cost
- Leave ADCs to sort out the programme for their own Sections. Except where there's no ADC
- Ask for a deposit from everybody for camping, so that you can pay the next installment to campsite, and can amend the activities you've booked once you know how many are coming.
- Get turned down for funding
- Break the bad news to everybody that you will want the full amount you've asked for.
- Buy and book any equipment needed.
- Build a team - one person in charge of allocating camping spaces - not you! New District Commissioner to be camp chief. He starts chasing for volunteers for bases and for numbers and money. Yay, you're not alone!
- Get final numbers and money in from everybody. Send next cheque to the campsite.
- Send out Leader briefing with programme, health and safety information and anything else you can think of that they might ask.
- While chasing up the final couple of Scout Groups for their money and numbers, expect the numbers to fluctuate a little over the last couple of weeks.
- Print out all paperwork to take with you, including programmes, activity sheets for Scouts, feedback forms, scavenger hunt sheets etc.
- Put in your order for sunshine (or at least no gales or rain/sleet/hail/snow) over the weekend.
- Gather your own camping kit (and for your two small children).
- Get there early to set up the District Tent so that if you've left anything behind in District Stores, you've time to go and get it.
- Arrive. Let the camp happen.
- Be there to make sure that everybody knows where to go, pick up and deal with any problems.
- Take photos to upload to District website and Twitter feed.
- The sun is shining, everybody's happy
- Run the campfire.
- Drop into bed exhausted each night ... aahhh... not so easy, its got your three and four year olds in it.
- Litter sweep.
- Go home.
- Enjoy a glass of wine and a bubble bath, and an early night.
- Finalise all numbers and activity numbers with the campsite so that they can invoice the District the final amount.
- send out feedback homes.
- ensure that all bills are paid.
- Get photos up on website.
- Collate feedback forms.